Data Protection

The Data Protection Act 1998: How we use your information

Students

We collect and hold personal information relating to our pupils and may also receive information about them from their previous school, local authority, Learning Records Service and/or the Department for Education (DfE). We use this personal data to:

• support our pupils’ learning
• monitor and report on their progress
• provide appropriate pastoral care; and
• assess the quality of our services

This information will include their contact details, national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information. For pupils enrolling for post 14 qualifications, the Learning Records Service will give us the unique learner number (ULN) and may also give us details about your learning or qualifications.

We also use CCTV systems for the prevention, investigation and detection of crime, the apprehension and prosecution of offenders, the safeguarding of the public, pupils and staff and for general monitoring of the security of the site.

Once our pupils reach the age of 13, the law requires us to pass on certain information to providers of youth support services in their area who have responsibilities in relation to the education or training of 13-19 year olds.  We must provide the names and address of the student, their parent(s) and any further information relevant to the support services’ role.

We may also share certain personal data relating to children aged 16 and over with post-16 education and training providers in order to secure appropriate services for them.

A parent/guardian can request that only their child’s name, address and date of birth be passed to the support services by informing the PA to the Principal.  This right is transferred to the child once he/she reaches the age 16. For more information about services for young people, please go to National Careers Service page at https://nationalcareersservice.direct.gov.uk

We will not give information about our pupils to anyone without your consent unless the law and our policies allow us to do so.

If you want to receive a copy of the information about your son/daughter that we hold, please contact the PA to the Principal.

We are required, by law, to pass some information about our pupils to the Department for Education (DfE). This information will, in turn, then be made available for use by the LA.

DfE may also share pupil level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998.

Decisions on whether DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to pupil level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.

For more information on how this sharing process works, please visit: https://www.gov.uk/guidance/national-pupil-database-apply-for-a-data-extract

For information on which third party organisations (and for which project) pupil level data has been provided to, please visit: https://www.gov.uk/government/publications/national-pupil-database-requests-received

If you need more information about how the local authority and/or DfE collect and use your information, please visit:

• the local authority at https://www.cambridgeshire.gov.uk/data-protection-and-foi/ or

• the DfE website at https://www.gov.uk/data-protection-how-we-collect-and-share-research-data

If you cannot access these websites, please contact the LA or DfE as follows:

Information Governance Team
Box SH1202
Cambridgeshire County Council
Shire Hall
Cambridge
CB3 0AP
Email: data.protection@cambridgeshire.gov.uk
Tel:  01223 699137


Public Communications Unit
Department for Education
Sanctuary Buildings
Great Smith Street
London
SW1P 3BT
Email:  http://www.education.gov.uk/help/contactus
Tel:  0370 000 228

Staff

We process personal data relating to those we employ to work at, or otherwise engage to work at, our school. This is for employment purposes to assist in the running of the school and/or to enable individuals to be paid. The collection of this information will benefit both national and local users by:

This personal data includes identifiers such as names and National Insurance numbers and characteristics such as ethnic group, employment contracts and remuneration details, qualifications and absence information.

We will not share information about you with third parties without your consent unless the law allows us to. We are required, by law, to pass on some of this personal data to:

If you require more information about how we and/or DfE store and use your personal data please visit:

·        www4.cambridgeshire.gov.uk
·        www.gov.uk/guidance/data-protection-how-we-collect-and-share-research-data

If you want to see a copy of information about you that we hold, please contact the college.